How to Register on the PRS Database: Step-by-Step for Landlords

What You Need Before You Start

When the "Register your rental property" service opens, you will need a GOV.UK One Login account. If you already use One Login for Self Assessment or another government service, the same credentials work here. Follow One Login's current identity-check instructions; it offers several verification routes, and the evidence needed depends on the route.

The service starts its regional rollout on 15 December 2026, beginning in the West Midlands. Until it opens, use these steps to prepare rather than trying to submit a registration.

Before you open the portal, have these on hand:

• Your personal residential address (and an England or Wales service address if you live overseas)
• The full postal address and, if assigned, the Unique Property Reference Number (UPRN) for each rental property
• Applicable safety and EPC information for each property: a Gas Safety Record if it has a gas supply, an EICR or appropriate EIC, and EPC information where required
• A credit or debit card for the £65 annual fee per property

Have the information ready before you start. The published draft regulations allow specified tenancy and compliance information for an occupied property to follow within 28 days after its dwelling entry is made; information for a property registered before it is let is due within 28 days after the tenancy starts. The fee must be paid before the dwelling entry is made.

Step 1: Create Your Landlord Entry

When the service opens, use GOV.UK One Login. The draft Schedule 2 lists these fields for a landlord entry: full legal name, date of birth, residential address, phone number, and email. Company landlords must supply the company name, Companies House number, registered office address, and the name of the person making the entry.

On completion, the system generates a permanent Landlord Registration Number — your unique identifier that links every property you register back to your account.

One entry per individual. Joint owners each create their own landlord entry. GOV.UK says an agent can provide certain information on your behalf; further guidance on the agent process is due before the service opens.

Step 2: Add Each Property as a Dwelling Entry

For every rental property, you create a separate dwelling entry under Schedule 3 of the draft regulations. Part 1 covers the property's physical details: address, UPRN if assigned, dwelling type (detached, flat, terraced, etc.), number of bedrooms, and ownership tenure (freehold or leasehold). If the property is a leasehold, you'll need the freeholder's name and contact details.

Once the tenancy is live, Part 2 requires tenancy and rent data within 28 days: letting status, number of occupants and households, furnishing level, rent amount, payment frequency, and whether utilities are included.

Each dwelling entry gets its own Property Registration Number.

Step 3: Upload Safety and Compliance Certificates

GOV.UK's current guidance asks for safety and EPC information in these three categories:

• Gas Safety Record — if the property has a gas supply, provide a copy if one exists and declare the issue date
• EICR or Electrical Installation Certificate — provide a copy of the EICR if one exists or an appropriate EIC, and give the applicable expiry date
• Energy Performance Certificate — provide the EPC information and, where required, a copy of the most recent EPC if one exists

If the latest EPC is below the Minimum Energy Efficiency Standards (MEES) threshold and the property has a registered exemption, provide the exemption information and type.

Have legible digital copies ready, then check the service guidance for accepted file formats when it opens.

Step 4: Pay the Fee and Activate Your Entry

The final step is paying the £65 annual fee per property before the dwelling entry is made. The Act requires facilities for landlords who cannot or do not wish to use a computer, and GOV.UK says offline registration routes will be available.

Once the entry is made, it is active under the draft regulations. For a property that is already let, specified Part 2 tenancy and compliance information and documents may follow within 28 days. Keep the landlord and property identifiers allocated to the entries. GOV.UK says further guidance will explain when they must appear in adverts.

The fee must be paid before the dwelling entry is made. The draft regulations allow the specified Part 2 information and documents to follow within 28 days for a property that is already let; if they are not supplied by then, the dwelling entry becomes inactive.

What Happens After Registration

Active registration lasts exactly 12 months. Before that anniversary, you'll need to renew the fee and confirm your details are still current. If you miss the renewal date, the entry becomes inactive the next day — which can prevent marketing and can bar the court from making a possession order while you remain in breach, except on Grounds 7A and 14.

You're also required to update the database within 28 days of any change: new tenancy, rent increase, replacement letting agent, renewed Gas Safety Record, or updated EICR.

The full PRS Database Registration Guide walks through each compliance obligation with checklists, entity structure guidance for joint owners and company landlords, and a 28-day update tracker.

See more England guides →